Clinics
More Qualified Candidates. Less Wasted Effort.
Polus Health pre-screens and validates candidates before they ever reach your desk. This reduces screen failures, frees coordinator time, and helps you hit enrollment targets without adding headcount.
The Problem
You’re Doing Everything Right, But It Still Isn’t Working.
Every week, your team reviews charts, schedules visits, and prepares candidates. Yet many of them aren’t making it past prescreening.
40 to 60 percent of those candidates were never eligible to begin with. Your team is moving fast, but:
- Hours are lost reviewing charts that go nowhere
- Visit slots are taken by candidates who will never randomize
- Re-work keeps building across every enrollment cycle
- Your team is drained from wasted effort
The Real Bottleneck
The Problem Isn’t Effort. It’s Prescreening.
By the time a candidate reaches your team, time has already been spent on manual prescreening, incomplete data, and unverified imaging. This is what fills your pipeline with candidates who will never qualify.
The bottleneck isn’t time, effort, or staffing. It’s prescreening.
If you fix what enters the workflow, everything downstream becomes easier to manage.
A New Way Forward
Start with Candidates Who Are Already Qualified.
Polus Health validates eligibility before candidates ever reach your workflow so your team starts with candidates who are ready.
You stay in control of scheduling, consenting, and enrollment decisions. You simply stop spending time on candidates who were never going to move forward.
How It Works
What Happens Before a Candidate Reaches Your Team.
Step 1: Structured Intake
We identify the right candidates earlier using your existing data and systems.
Polus organizes candidate records, imaging, and key criteria to surface high-probability matches before your team gets involved.
Instead of starting with a broad pool of potential candidates, your team starts with a focused set of candidates worth evaluating.
Step 2: Upstream Validation
Each candidate is fully reviewed and confirmed against protocol before reaching your workflow.
Polus applies protocol-specific logic through AI models and pairs it with review from certified coordinators and retinal specialists to ensure eligibility is accurate and complete.
This is not a first-pass filter. It is a clinical validation step that confirms each candidate meets the study criteria before your team ever sees them.
By the time a candidate reaches your site, the question is no longer “could they qualify?” It becomes “are we ready to move them forward?”
Step 3: Clean Handoff
Your team receives a clear, ready-to-use report of pre-validated candidates.
We deliver a standardized Excel file with:
- Verified candidate data
- Eligibility assessments
- Protocol-specific logic
- Notes/flags for PI review
- Next-step recommendations
Everything is traceable, auditable, and IRB-ready.
Nothing bypasses your judgment. Nothing alters your process. You simply start with candidates who are ready.
Why Polus Health
What Changes When You Start With Qualified Candidates
Fewer Screen-Fails
Sites using Polus have seen up to 50% fewer screen failures in early evaluations.
More Patients Randomized
Sites using Polus deliver 2x more randomized patients on average.
Expanded Trial Portfolio
Every trial you turn down is lost revenue. Polus gives you the bandwidth to say yes to more opportunities.
Lower Staff Burnout
We free 10–20 hours of CRC time every week, functioning as your “virtual CRC.”
Better Reputation
High-performing sites are the first to receive future trials, and sponsor satisfaction improves when your SFR drops.
See How Your Enrollment Can Be Improved
Who We Are
Built by Retina Research Veterans.
Polus Health was built by retina research veterans who understand imaging-heavy workflows, long follow-up windows, and protocol nuance.
Every prescreen is reviewed by trained retinal specialists and certified coordinators, not outsourced generalists, ensuring clinical accuracy before anything reaches your team.
We operate as an extension of your site, protecting your standards, your data, and your reputation with sponsors.
Therapeutic Areas
Expertise in the Trials You Are Running
Our team has worked across the same retina and imaging-driven trials you are running and supports them with deep expertise in protocol criteria, imaging, and eligibility logic.
Diabetic Macular Edema (DME)
Diabetic Retinopathy (DR)
- Proliferative Diabetic
- Retinopathy (PDR)
- Nonproliferative Diabetic
- Retinopathy (NPDR)
Age-related Macular Degeneration (AMD)
- Dry Age-related Macular Degeneration (Dry AMD)
- Wet Age-related Macular Degeneration (wAMD)
- Neovascular Age-related Macular Degeneration (nAMD)
- Geographic Atrophy (GA)
Inherited Retinal Disease
- Stargardt Disease
- Retinitis Pigmentosa (RP)
Retinal Vein Occlusion (RVO)
- Central Retinal Vein Occlusion (CRVO)
- Branch Retinal Vein Occlusion (BRVO)
- Hemi-Retinal Vein Occlusion (HRVO)
- Retinal Artery Occlusion (RAO)
Uveitis
- Panuveitis
- Anterior Uveitis
- Intermediate Uveitis
- Posterior Uveitis
The Polus Guarantee
Only Pay for Results.
We understand the operational and financial pressure clinics face with every trial. That’s why Polus Health operates on an outcomes-based model.
- No subscription fees
- No monthly minimums
- One-time admin startup fee
- Only billed for successful patient screenings / enrollments
It’s a simple, transparent model built on trust, results, and shared success. We only succeed when you do.
Get Started.
Pick a time that works for you. We’ll discuss your current enrollment challenges, identify where inefficiencies exist, and show you where we can help.
No preparation. No commitment. Just a simple conversation.